Studio Manager - London

Our client is an expanding medium sized interior design studio based in London. Our client is now looking to recruit an experienced Studio Manager to take responsibility for the day-to-day running of the office, the welfare of the staff and for supporting the Director.

Responsibilities will include:

Studio Management
– Day to day housekeeping, including dealing with faults, repairs and other small works – dealing with landlord if required
– Resource allocation / traffic management / working with the Creative Director taking responsibility for the allocation of resources within the studio, tracking project deliverables and keeping project plan updated
– Supervision of office cleaning, liaison with cleaning company as required
– Open all incoming post and distribute to team
– Deal with incoming telephone calls
– Meet and greet all visitors to the office
– Track levels of stationery and kitchen supplies – compile weekly list for ordering and stock required items daily
– Receive, open and put away all deliveries to the office
– Supervise staff for H&S matters – complete H&S at work first aid course if not already done so
– Work with team to produce company intranet to incorporate H&S policy, fire safety policy, and other info for induction and reference purposes
– Basic IT support – changing printer cartridges, dealing with faults – internet, email, iCal etc
– Assist in organisation of company events
– Work with PMs allocating resources to projects and tracking studio time through timesheets.
– Some knowledge of sales and purchase ledger accounts processes would be beneficial

General Office
– Filter telephone calls for the studio, referring to relevant members of the studio
– Attend client meetings as required, taking and distributing minutes
– Track Creative Directors expenses – collecting receipts and entering into expense forms
– Assist on generating new business presentations
– Respond to requests for press, attendance at events and other functions
– Organise Creative Directors travel
– Work with Operations Manager to track and manage budgets for office expenses
– Take responsibility for petty cash and issue of company debit card, ensuring all necessary receipts are obtained
– Manage Chapel meeting room, liaising with other building members

Personnel / HR responsibilities
– Assist Operations Manager with recruitment of personnel
– Manage staff holiday and sickness ensuring minimal impact to studio
– Assist Operations Manager on tracking and undertaking staff reviews
– Undertake induction process for all new employees
– Plan and organise training as required
– Complete and update Studio organisation chart, assisting with compiling job descriptions for each role

Project Support
– Work with FF&E team to ensure an organised and tidy sample library is always available
– Facilitate meetings with new suppliers to increase materials available for projects
– Collate price lists and documentation received from suppliers
– Work with project teams to ensure there is a full archive of completed projects including documentation and all signed off drawings, mood boards and samples.
– Assist with sourcing and procuring FF&E for active projects as required.
– With Operations Manager check and authorise issue of PO number for project purchases

Knowledge
– Knowledge of office administration
– Knowledge of IT support at basic level
– Knowledge of budgeting and basic accounts including Sage

Skills
– Excellent interpersonal skills
– Analytical and problem solving skills
– Decision making skills
– Effective verbal and listening communications skills
– Attention to detail and high level of accuracy

Personal Attributes
– Ability to maintain a high level of accuracy and confidentiality with all information in a confident, calm and authoritative manner
– Very effective organisation skills
– Effective written communications skills
– Computer skills in all MS Office programmes at a highly proficient level
– Effective time management skills

If this of interest and you feel you have the required skill set for this role please send me your CV ASAP to joe@hunterdunning.co.uk

Hunter Dunning = Studio Manager Jobs

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