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Personal Assistant - Chelsea, London

  • Location London
  • Type Permanent
  • Salary £40,000 - £45,000
  • Ref 14370
An image of a map of the location for this role

Personal Assistant Job in Chelsea, London

Personal Assistant job is now available, in an architecture and design consultancy, based in Chelsea, London.

This is a fantastic opportunity for a Personal Assistant/Project Secretary, to join an established architecture and design consultancy based in the beautiful Chelsea Harbour. With a prestigious client base stretching across prime areas of London, including the Royal Borough of Kensington & Chelsea. The practice has developed a strong reputation for delivering some of the most luxurious and bespoke properties not only in England, but also in Europe, America, and Asia. This position is being offered as full-time and permanent and is office based.

Role & Responsibilities

Personal Assistant responsibilities

  • Managing the Senior Director’s email inbox and managing his diary
  • Arranging meetings
  • Assisting with expenses, credit card reconciliation, and timesheets
  • Typing all correspondence, meeting minutes, reports, schedules, and audio typing as required
  • Manage and oversee all meetings held in the studio (meeting room setup and clear up, setting up IT equipment, refreshments, etc)
  • Organise, overseeing, and administrating marketing events
  • Arranging travel (bookings and itineraries).

Project Secretary responsibilities

  • Issuing and filing project information and controlling the filing system of projects
  • Responding to queries, proofreading, and formatting technical information before issuing it to clients and/or Architects
  • To be the general point of contact on projects, liaising with clients, architects, and other consultants regarding the day-to-day running of projects
  • Assisting in the research process of projects (public records, planning portal, land registry, estate agents, companies house etc)
  • Liaising with local authorities
  • Creating, running, and monitoring new prospective work & general admin duties within the studio.

Required Skills & Experience

  • Excellent organisational and communication skills
  • Ability to pro-actively plan and take ownership of your own workload
  • Must have the ability to multi-task and cope in a fast-paced environment
  • Be customer focused
  • Impeccable written and verbal English
  • Similar experience within an architectural, interior, or construction company would be ideal but not essential
  • Strong experience in MS Office
  • Must have previous experience working in an administrative, PA, or office management-based role.

What you get back

  • £40,000 – £45,000
  • Professional development and growth opportunities
  • Workplace pension
  • Working hours are 9am to 5.30pm, Monday to Friday
  • 20 days holiday + bank holidays and additional Christmas office closure.

Apply

If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.

Referral

Did you know we run a referral scheme? We’ll give you £300 worth of vouchers if you introduce us to anyone who we then successfully place in a new job role. Just send us their information and we’ll do the rest.

Terms: A candidate is deemed to have been successfully placed once they have started a new job as a result of an introduction made by Hunter Dunning and when they’ve successfully completed the probation period.

Personal Assistant Job in Chelsea, London – Your Architecture Recruitment Specialists (Recruiter: Charlotte Lambert Job Ref: 14370) #LI-CL1

Search the Hunter Dunning website for more vacancies: www.hunterdunning.co.uk/jobs/
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